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Efficiency of an automated reception and turnaround time management system for the phlebotomy room.

Yun SG, Shin JW, Park ES, Bang HI, Kang JG - Ann Lab Med (2016)

Bottom Line: Integration of the automated reception machine with the GNT5 allowed for direct transmission of laboratory order information to the GNT5 without involving any manual reception step.Mean TAT decreased from 5:45 min to 2:42 min after operationalization of the system.The mean number of patients in queue decreased from 2.9 to 1.0.

View Article: PubMed Central - PubMed

Affiliation: Department of Laboratory Medicine, Soonchunhyang University Hospital, Seoul, Korea.

ABSTRACT

Background: Recent advances in laboratory information systems have largely been focused on automation. However, the phlebotomy services have not been completely automated. To address this issue, we introduced an automated reception and turnaround time (TAT) management system, for the first time in Korea, whereby the patient's information is transmitted directly to the actual phlebotomy site and the TAT for each phlebotomy step can be monitored at a glance.

Methods: The GNT5 system (Energium Co., Ltd., Korea) was installed in June 2013. The automated reception and TAT management system has been in operation since February 2014. Integration of the automated reception machine with the GNT5 allowed for direct transmission of laboratory order information to the GNT5 without involving any manual reception step. We used the mean TAT from reception to actual phlebotomy as the parameter for evaluating the efficiency of our system.

Results: Mean TAT decreased from 5:45 min to 2:42 min after operationalization of the system. The mean number of patients in queue decreased from 2.9 to 1.0. Further, the number of cases taking more than five minutes from reception to phlebotomy, defined as the defect rate, decreased from 20.1% to 9.7%.

Conclusions: The use of automated reception and TAT management system was associated with a decrease of overall TAT and an improved workflow at the phlebotomy room.

No MeSH data available.


Related in: MedlinePlus

Workflow at the outpatient phlebotomy room after installation of automated reception and turnaround time (TAT) management system.Abbreviation: OPD, outpatient department.
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Figure 4: Workflow at the outpatient phlebotomy room after installation of automated reception and turnaround time (TAT) management system.Abbreviation: OPD, outpatient department.

Mentions: The schematic representation of the entire process from reception to blood sampling after installation of the automated reception and TAT management system is presented in Fig. 4. The rate of incomplete reception was 30.6% in the initial phase after system operationalization (February 2014), but decreased with time (8.2% in March, 11.2% in April, 11.5% in May, 11.0% in June and 13.2% in July).


Efficiency of an automated reception and turnaround time management system for the phlebotomy room.

Yun SG, Shin JW, Park ES, Bang HI, Kang JG - Ann Lab Med (2016)

Workflow at the outpatient phlebotomy room after installation of automated reception and turnaround time (TAT) management system.Abbreviation: OPD, outpatient department.
© Copyright Policy - open-access
Related In: Results  -  Collection

License
Show All Figures
getmorefigures.php?uid=PMC4697343&req=5

Figure 4: Workflow at the outpatient phlebotomy room after installation of automated reception and turnaround time (TAT) management system.Abbreviation: OPD, outpatient department.
Mentions: The schematic representation of the entire process from reception to blood sampling after installation of the automated reception and TAT management system is presented in Fig. 4. The rate of incomplete reception was 30.6% in the initial phase after system operationalization (February 2014), but decreased with time (8.2% in March, 11.2% in April, 11.5% in May, 11.0% in June and 13.2% in July).

Bottom Line: Integration of the automated reception machine with the GNT5 allowed for direct transmission of laboratory order information to the GNT5 without involving any manual reception step.Mean TAT decreased from 5:45 min to 2:42 min after operationalization of the system.The mean number of patients in queue decreased from 2.9 to 1.0.

View Article: PubMed Central - PubMed

Affiliation: Department of Laboratory Medicine, Soonchunhyang University Hospital, Seoul, Korea.

ABSTRACT

Background: Recent advances in laboratory information systems have largely been focused on automation. However, the phlebotomy services have not been completely automated. To address this issue, we introduced an automated reception and turnaround time (TAT) management system, for the first time in Korea, whereby the patient's information is transmitted directly to the actual phlebotomy site and the TAT for each phlebotomy step can be monitored at a glance.

Methods: The GNT5 system (Energium Co., Ltd., Korea) was installed in June 2013. The automated reception and TAT management system has been in operation since February 2014. Integration of the automated reception machine with the GNT5 allowed for direct transmission of laboratory order information to the GNT5 without involving any manual reception step. We used the mean TAT from reception to actual phlebotomy as the parameter for evaluating the efficiency of our system.

Results: Mean TAT decreased from 5:45 min to 2:42 min after operationalization of the system. The mean number of patients in queue decreased from 2.9 to 1.0. Further, the number of cases taking more than five minutes from reception to phlebotomy, defined as the defect rate, decreased from 20.1% to 9.7%.

Conclusions: The use of automated reception and TAT management system was associated with a decrease of overall TAT and an improved workflow at the phlebotomy room.

No MeSH data available.


Related in: MedlinePlus