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RMS: a platform for managing cross-disciplinary and multi-institutional research project collaboration.

Luo J, Apperson-Hansen C, Pelfrey CM, Zhang GQ - BMC Med Inform Decis Mak (2014)

Bottom Line: We address these challenges by creating an integrated informatics platform to reduce the barriers to biomedical research collaboration.Our experience with RMS indicates that the platform reduces barriers for cross-institutional collaboration of biomedical research projects.The results of this study demonstrate that a web-based integrated informatics platform can facilitate and increase research interactions among investigators.

View Article: PubMed Central - PubMed

ABSTRACT

Background: Cross-institutional cross-disciplinary collaboration has become a trend as researchers move toward building more productive and innovative teams for scientific research. Research collaboration is significantly changing the organizational structure and strategies used in the clinical and translational science domain. However, due to the obstacles of diverse administrative structures, differences in area of expertise, and communication barriers, establishing and managing a cross-institutional research project is still a challenging task. We address these challenges by creating an integrated informatics platform to reduce the barriers to biomedical research collaboration.

Results: The Request Management System (RMS) is an informatics infrastructure designed to transform a patchwork of expertise and resources into an integrated support network. The RMS facilitates investigators' initiation of new collaborative projects and supports the management of the collaboration process. In RMS, experts and their knowledge areas are categorized and managed structurally to provide consistent service. A role-based collaborative workflow is tightly integrated with domain experts and services to streamline and monitor the life-cycle of a research project. The RMS has so far tracked over 1,500 investigators with over 4,800 tasks. The research network based on the data collected in RMS illustrated that the investigators' collaborative projects increased close to 3 times from 2009 to 2012. Our experience with RMS indicates that the platform reduces barriers for cross-institutional collaboration of biomedical research projects.

Conclusion: Building a new generation of infrastructure to enhance cross-disciplinary and multi-institutional collaboration has become an important yet challenging task. In this paper, we share the experience of developing and utilizing a collaborative project management system. The results of this study demonstrate that a web-based integrated informatics platform can facilitate and increase research interactions among investigators.

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Supporting collaborative biomedical research using RMS: (A) integrated web portal, (B) streamline workflow, and (C) administrative and reporting.
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Fig2: Supporting collaborative biomedical research using RMS: (A) integrated web portal, (B) streamline workflow, and (C) administrative and reporting.

Mentions: The RMS workflow is shown in Figure 2. After logon to the portal, an investigator can browse through the Core service hierarchies to find services that satisfy the research need. Once the investigator identifies useful services or experts, they can submit an initial request by filling out an online form to describe the project, including the project title, summary and grant. The investigator also needs to clearly specify the expected study outcomes (See Figure 2-B). The top five requested outcomes are: Advice and Information, Abstract or Poster, Peer Manuscript Review, Grant Submission Support, and Survey Development. A new task is created to assign the collaboration request to an appropriate expert. The requester can discuss the project with the expert and set up task deadlines, and the expert can manage the updating of the completion times and work hours for the task. To support a large project that consists of a team of experts, the investigator may send multiple tasks to different experts to establish multi-faceted collaboration. Results and files are then shared among collaborators. The investigators and experts are also encouraged to discuss task progress on the RMS platform during the life-cycle of the research project.Figure 2


RMS: a platform for managing cross-disciplinary and multi-institutional research project collaboration.

Luo J, Apperson-Hansen C, Pelfrey CM, Zhang GQ - BMC Med Inform Decis Mak (2014)

Supporting collaborative biomedical research using RMS: (A) integrated web portal, (B) streamline workflow, and (C) administrative and reporting.
© Copyright Policy - open-access
Related In: Results  -  Collection

License 1 - License 2
Show All Figures
getmorefigures.php?uid=PMC4264263&req=5

Fig2: Supporting collaborative biomedical research using RMS: (A) integrated web portal, (B) streamline workflow, and (C) administrative and reporting.
Mentions: The RMS workflow is shown in Figure 2. After logon to the portal, an investigator can browse through the Core service hierarchies to find services that satisfy the research need. Once the investigator identifies useful services or experts, they can submit an initial request by filling out an online form to describe the project, including the project title, summary and grant. The investigator also needs to clearly specify the expected study outcomes (See Figure 2-B). The top five requested outcomes are: Advice and Information, Abstract or Poster, Peer Manuscript Review, Grant Submission Support, and Survey Development. A new task is created to assign the collaboration request to an appropriate expert. The requester can discuss the project with the expert and set up task deadlines, and the expert can manage the updating of the completion times and work hours for the task. To support a large project that consists of a team of experts, the investigator may send multiple tasks to different experts to establish multi-faceted collaboration. Results and files are then shared among collaborators. The investigators and experts are also encouraged to discuss task progress on the RMS platform during the life-cycle of the research project.Figure 2

Bottom Line: We address these challenges by creating an integrated informatics platform to reduce the barriers to biomedical research collaboration.Our experience with RMS indicates that the platform reduces barriers for cross-institutional collaboration of biomedical research projects.The results of this study demonstrate that a web-based integrated informatics platform can facilitate and increase research interactions among investigators.

View Article: PubMed Central - PubMed

ABSTRACT

Background: Cross-institutional cross-disciplinary collaboration has become a trend as researchers move toward building more productive and innovative teams for scientific research. Research collaboration is significantly changing the organizational structure and strategies used in the clinical and translational science domain. However, due to the obstacles of diverse administrative structures, differences in area of expertise, and communication barriers, establishing and managing a cross-institutional research project is still a challenging task. We address these challenges by creating an integrated informatics platform to reduce the barriers to biomedical research collaboration.

Results: The Request Management System (RMS) is an informatics infrastructure designed to transform a patchwork of expertise and resources into an integrated support network. The RMS facilitates investigators' initiation of new collaborative projects and supports the management of the collaboration process. In RMS, experts and their knowledge areas are categorized and managed structurally to provide consistent service. A role-based collaborative workflow is tightly integrated with domain experts and services to streamline and monitor the life-cycle of a research project. The RMS has so far tracked over 1,500 investigators with over 4,800 tasks. The research network based on the data collected in RMS illustrated that the investigators' collaborative projects increased close to 3 times from 2009 to 2012. Our experience with RMS indicates that the platform reduces barriers for cross-institutional collaboration of biomedical research projects.

Conclusion: Building a new generation of infrastructure to enhance cross-disciplinary and multi-institutional collaboration has become an important yet challenging task. In this paper, we share the experience of developing and utilizing a collaborative project management system. The results of this study demonstrate that a web-based integrated informatics platform can facilitate and increase research interactions among investigators.

Show MeSH